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Questions and Answers Erasmus+ Traineeship Scholarship

How do I find an internship? 

There are many different ways to find a traineeship opportunity. For example, you can look here:

What is the minimum and maximum timeframe for Erasmus+ traineeships?

The minimum period for an internship is 2 months, and scholarships can be granted for a maximum of 6 months, even though the internship may be going on for a longer period of time. The internship must take place at the same internship provider. However, it is possible that certain parts of the internship take place in different places if the internship organisation is established in multiple locations (either in the same or in different countries). If the internship is carried out in several locations, the minimum period of stay in each location is two months and the periods must follow each other directly (holiday and semester breaks between semesters do not count as breaks in this context). 

If I am not a Swedish Citizen, can I still apply for the Erasmus+ Scholarship?

Yes, there are no specific requirements of citizenship or residence permit. In the case of distance students, the requirement is that the student is a national of any of the countries participating in Erasmus+ or that he/she lives in Sweden.

I am not a Swedish citizen; can I apply for the scholarship for an internship in my home country?

A student whose domicile is another participating Erasmus+ country, but who is currently studying in Sweden can be awarded a scholarship for an Erasmus+ Traineeship in their home country but the application will then be given low priority in the assessment of applications. The domicile in this context means the country from which the student moved to Sweden just before he / she began their studies. The resident does not mean the country where the student had their ethnic roots if the student lived in Sweden before the studies. 

What countries are approved?

  • The 28 EU countries* 
  • The EEA countries Iceland, Lichtenstein Norway
  • Republic of Macedonia and Turkey
  • Switzerland is currently not part of the Erasmus+ programme and is as such not an eligible country for the scholarship

Do I have to live in the country where I do my internship?

Yes, during the internship period you must be resident in the country where the internship takes place. This applies even if you do an internship in Denmark.

What companies are approved for Erasmus+ Traineeships?

  • All entities engaged in economic activities within the public or private sector, regardless of their size, legal status or the economic sector within which they operate, including the social sector e.g. NGOs and UN organs.
  • The scholarship is eligible for internships at diplomatic representations (embassies, consulates and permanent representations).

There are a few organisations that are not approved for the Erasmus+ Traineeship Scholarship:

  • EU institutions and other EU agencies, see the link. (The political parties’ secretariats at the EU parliament do not count as part of the EU parliament, and are therefore eligible hosts). 
  • Organisations dealing with EU programmes, for example national offices like the Swedish Council for Higher Education or international secretariats at universities (this is to avoid possible conflicts of interest and/or double financing).
  • Universities that are mainly financed by EU funds, for example European University Institute (Italy) and College of Europe (Belgium and Poland).

Can I get the scholarship for an internship at a university abroad?

It is possible, but then it must be clear and not possible to misinterpret that this is in fact an internship and not studies. The following conditions apply:  

  • The student will do an internship and not studies
  • The student will be "employed" as an intern at the host university and not enrolled as a student. 
    (If the student is enrolled in courses at the host university it is considered to be a period of study.)
  • If the internship is credited it shall be counted as an internship and not as "normal" course of study

It is possible to go within the Erasmus+ programme several times?

It is possible to go on exchange/traineeship several times within the Erasmus+ programme. You can participate in mobility (exchange and traineeship) a maximum of 12 months at each study level. Thus, you can go as many times as you like during your studies as long as you do not exceed the 12 months total per level. (12 months for the Bachelor Programme, 12 months for Master level, 12 months for PhD level).

Double funding

It is not allowed to receive more than one scholarship from the EU or the the Swedish Council for Higher Education (UHR) for the same mobility period. For example, it is not allowed for a student to receive Sida's travel grant for the same training period as he / she receives an Erasmus scholarship. It is possible for the student to receive a smaller remuneration from the internship organisation, in which case the student may not be prioritized in a selection process.

How much is the scholarship?

The scholarship is a grant that will cover additional costs of mobility; it is not comprehensive. Rather, it is intended as a contribution to the costs that may arise in connection with the period abroad, such as travel and accommodation. The scholarship amount varies from year to year. The scholarship is calculated based on a daily rate, which is the same for all students going from Swedish universities. The scholarship amounts are according to the exchange rates applicable when Malmö University received the funds.

How is the scholarship paid?

It is paid in two parts. 70% of the scholarship is paid once all the contracts are returned the Malmö University and signed by all parties. The remaining 30%* are paid upon completion of the traineeship, once the student has completed an evaluation, completed the online language tests and has submitted their ‘Traineeship Certificate’ to the International Office. 
* Depending on final dates once the internship is finished.  

Within what subject areas can I do an internship and still receive the scholarship?

There are no restrictions regarding this. The scholarship is not connected to a certain subject area. All students who fulfil the criteria can apply for the scholarship.

Does the internship have to be accounted towards my degree?

The internship must be accounted towards your degree at Malmö University and must either be given points/credits for or at least be recognized as a note in the Diploma Supplement. If the internship is accounted towards your degree, it is usually as a part of an internship semester, which gives credit points towards your degree. If the internship is simply recognized in your degree, it means that it will be part of your Diploma Supplement. The student may not have applied for their degree before applying or finalising an internship with the Erasmus+ scholarship.

Can I extend my internship?

An extension of a mobility period can be approved between the home institution and the organisation/company if the following criteria are met:

  • The extension is governed by the agreement. These must be signed before the original internship period has ended. A request to extend the internship should preferably be submitted at least one month before end of the mobility period.
  • The extension comes right after the ongoing mobility period. No breaks are permitted (holiday and semester break between semesters is not counted as a study break).
  • The actual mobility dates must be reflected in the host organization's documentation for mobility, such as transcripts, traineeship certificates, etc. The start date should be the first day the student needed to be present at the organisation/company and the end date shall be the last day the student needed to be present at the organisation/company.

Language Test

As part of Erasmus+, all students who are granted a scholarship must do two online language tests in the main language used during the internship. The first test is done before the internship, and the second is done in connection with / after the internship period. The tests are mandatory and must be carried out in order to receive the scholarship. The test results will not affect your scholarship level.

Academic recognition 

Students who study independent courses only without the intention of obtaining a degree from Malmö University, do not qualify for Erasmus mobility (Exchange studies or Traineeship). 

Am I insured during the internship?

Students who are registered on an internship or thesis course in LADOK are subject to Kammarkollegiet's insurance Student UT. Students who intend to only include the internship as a note in the Diploma Supplement will be subject to a separate Student UT-insurance from Kammarkollegiet. 

Student UT information

What happens if I shorten/cancel my internship or return early? 

If the student does not complete the entire internship period, all or part of the Erasmus+ scholarship may be claimed back by the university. If the actual period is shorter than the period you specified in the scholarship application you may be required to repay the excess. It will be adjusted once you have submitted the Traineeship Certificate which your supervisor at your intersnhip organisation/ must sign at the end of the internship.

If you return home before two internship months have passed, you will be liable to repay the whole scholarship amount. 

How quickly will I receive the money?

Assuming you have submitted a complete application with the correct data, your first payment will take place in connection with the start of your internship. We cannot say exactly when the money will arrive as different banks to handle the transfers differently.

*Including the following regions: Anguilla, Aruba ,Bermuda, Bonaire, British Antarctic Territory, British Indian Ocean Territory, British Virgin Islands, Cayman Islands, Curacao, Falkland Islands, French Polynesia, French Southern and Antarctic Territories, Greenland, Montserrat, New Caledonia and Dependencies, Pitcairn, Saba, Saint Barthélemy, Saint Helena, Ascension and Tristan da Cunha, Saint, Pierre and Miquelon, Sint Eustacius, Sint Maarten, South Georgia and South Sandwich Islands, Turks and Caicos, Wallis and Futuna Islands

Last updated by Pia Pettersson Blank