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LEARNING AGREEMENTS

For students on exchange through Bilateral agreements, Nordplus or Linnaeus-Palme

Your agreement with Malmö University and how you get your credit points accounted for upon your return to Malmö. Should be signed before your departure by your Head of Department/Programme or Course responsible or equivalent at your host university. If you are unsure of who should sign it, contact your International CoordinatorDon't forget to bring this with you!

Learning Agreement


LEARNING AGREEMENTS

For students on exchange through the Erasmus+ programme

Your agreement with Malmö University and how you get your credit points accounted for upon your return to Malmö. Should be signed before your departure by your Head of Department/Programme or Course responsible or equivalent at your host university. If you are unsure of who should sign it, contact your International Coordinator. Don't forget to bring this with you!

 1. Choose a Learning Agreement below, depending on which Department/School you study at. Complete your details on page 1 as well as the part 'Section to be completed BEFORE THE MOBILITY':

Department of Global Political Studies (GPS)

Department of Urban Studies (US)

School of Arts and Communication (K3)

2. Upon possible adjustments of course choices etc. from the above documents, fill out the part 'Section to be completed DURING THE MOBILITY' of your Learning Agreement above. Send this completed document to your International Coordinator.


ERASMUS+ GRANT AGREEMENT

The Grant Agreement must be completed and signed by yourself and your international coordinator at your Department/School before the exchange semester starts. 

Together with your Grant Agreement you must also attach a copy of your Letter of Acceptance from your host university with your exact semester dates. 

Please note! It is important that you provide us with correct dates for the study period (not actual time of stay). PLEASE SEE BELOW DETAILED INFORMATION REGARDING YOUR STUDY PERIOD AND WHAT IS INCLUDED/NOT INCLUDED. Check the semester dates with your International Coordinator if you are unsure! The start date is the first day that you are expected to be present for academic reasons (i.e. official start date or Introduction / week). The end date is the last day you are expected to be present because of academic reasons (i.e. final examination or last day of the course).

NOTE! It is important that you submit the correct semester dates (to the extent possible).

The Grant Agreement must be submitted before the scholarship can be paid. No later than 10 January for exchange studies for the spring semester and 10 August for exchange students for the autumn semester.

Please note: If your Letter of Acceptance does not contain the exact semester dates, you must also submit an academic calendar or similar from your host university.

Payment of the scholarship

The payment of the scholarship are made in two instalments: the first payment represents 70% of your planned scholarship (based on the planned number of days you'll be on exchange as per your Learning Agreement).
The remaining 30% is payable:
  • upon submission of the online evaluation
  • once you have completed the online language tests
  • upon submission of the Certificate of Attendance (see details further down the page).

The second payment is adjusted based on the final, exact semester dates as per your Certificate of Attendance.

Erasmus+ Grant Agreement 2017-18


ON ARRIVAL FORM

Must be completed by you, signed and stamped by the host university and faxed/scanned/posted back to the International office no later than 2 weeks after the start of your exchange semester.

It is crucial that we receive the Arrival Form, or we will assume you never went on your exchange and you will subsequently be de-registered in LADOK. This can entail that you will stop receiving CSN, who also can claim their money back. The same goes for the Erasmus+ scholarship.

On Arrival Form


ERASMUS+ CERTIFICATE OF ATTENDANCE

It is crucial that we receive the Certificate of Attendance, or we cannot pay the second and final instalment of your Erasmus+ Scholarship. 

The  Certificate of Attendance must be completed and signed by yourself and your host university before you leave. The certificate should be scanned and emailed to Lyudmila Vafaeva at the International Office no later than 2 weeks after the end of your exchange semester. If there have been any changes in the semester dates as compared to your Letter of Acceptance, your final Erasmus+ Scholarship Amounts will be adjusted.

The remaining 30% is payable:
  • upon submission of the online evaluation, 
  • once you have completed the online language tests
  • upon submission of the Certificate of Attendance (see details further down the page).

The second payment is adjusted based on the final, exact semester dates as per your Certificate of Attendance

Erasmus+ Certificate of Attendance


DETAILED INFORMATION REGARDING STUDY PERIOD AND WHAT IS INCLUDED/NOT INCLUDED IN YOUR ERASMUS+ SEMESTER

The start date is the first day that you are expected to be present for academic reasons (i.e. official start date or mandatory welcome/introduction/orientation) weeks/days).

The end date is the last day you are expected to be present because of academic reasons (i.e. final examination or last day of the course).

Your scholarship is calculated based on the number of days in your study period.

If your actual study period ends up to be different than what you wrote in your grant agreement before the mobility, your scholarship will be recalculated.

Only days when you are in the host country can be counted. For example, if you leave the host country before Christmas and hand in papers or exams online without actually being in the host country you cannot count that time towards your scholarship.

When the exchange period, according to your Letter of Acceptance, has ended you will get an email with a personalized link to an Erasmus Participant Survey. Once you have submitted both this Certificate of Attendance and the Erasmus Participant Survey as well as finalised your two online language tests, you can get the remaining 30 % of your Erasmus scholarship, provided that your study period has not changed.

If the actual study period is less than what was stated in the application, the difference will be withdrawn from the final amount.

If the study period is longer than what was stated in the application, difference will be added to the final amount.

The following activities may be counted as part of the study period:

  • Language courses in the host country given shortly before the start of your first semester
  • Mandatory welcome (introduction or orientation) weeks/days 
  • Examination periods if you will sit exams during this time 
  • Sick days not exceeding several weeks
  • Christmas holiday or other days off if you stay in your host country and continue your studies afterwards
  • Time when there are no mandatory lectures if you are studying for exams or writing papers as long as this has been sanctioned by the teacher and you remain in the host country. For example if you have a paper due January 15 even though lectures ended before Christmas. 

The following activities cannot be counted as part of the study period: 

  • The weekend (Saturday and Sunday) if your study period ends on Friday 
  • Summer holiday (or any holiday lasting longer than 3 weeks) 
  • Early arrival to look for a place to live 
  • Distance studies not conducted in the host country 
  • Jury sessions / Grading periods when you are not specifically requested to stay at the host university
  • Re-sits or periods of re-examinations.
Last updated by Amanda Malmquist