For several years Malmö University has been providing access to and promoting our researchers’ publications, to increase possibilities for collaboration with and visibility for peers, researchers, partners etc. in the surrounding community. As early as 2003, a recommendation was made by the vice-chancellor to support open access publishing of articles, dissertations and local publication series.
In November 2010 a new open access policy was adopted, strengthening the previous policy:
- Research staff and postgraduate students at Malmö University must deposit a copy of their research publications in the university's open archive Malmö University Electronic Publishing (MUEP), unless copyright prevents this.
- Malmö University staff and graduate students are encouraged to publish their results in open access journals.
- All contents in the university's publication series must, unless there are special circumstances, also be deposited in MUEP.
The policy took effect on 1st March 2011. Each policy item is described below.
(1) Research staff and postgraduate students at Malmö University must deposit a copy of their research publications in the university's open archive Malmö University Electronic Publishing (MUEP), unless copyright prevent this.
This item relates to the green road to open access. It is directed to authors of all kinds of scientific publications: articles, dissertations, conference papers, book chapters, books and reports. The policy does not cover unpublished research (e.g. preprints or unpublished patents) and conference abstracts, nor does it cover publications where university staff have been editors.
The policy means that every researcher needs to identify his/her rights in relation to depositing a copy in MUEP, in every new publisher contact taken after March 1st 2011. The policy does not apply retroactively, hence already published material and publisher contacts taken before that date are excluded.
In cases when the publisher allows deposit, the researcher must deposit a copy in MUEP (directly after the publication has been published, but possibly with a delayed open access due to the publisher's stipulated embargoes). If the publisher refuses, we will not disagree with the researcher’s choice of publication channel. However, if a researcher is allowed to deposit a copy in MUEP and decides not to do so, he/she needs to contact faculty management to get an exception from the policy.
(2) Malmö University staff and graduate students are encouraged to publish their results in open access journals.
We will offer support for the choice of publishing channels and benefits of open access publishing in general, but it is up to the researcher to choose the most appropriate channel for the specific purpose of the publication.
Costs in relation to articles in hybrid journals or author fees will continue to be managed by the faculty and other research funding bodies.
(3) All contents in the university's publication series must, unless there are special circumstances, also be deposited in MUEP.
The third item of the policy means that all publications published by Malmö University, such as dissertations, journals and other publication series, are also to be deposited in fulltext in MUEP. We will continue to strengthen contacts and workflows with the editorial boards at the university to ensure that the policy can be fulfilled.
We will not reach 100% open access to our research from 1st March. However, it is our ambition that 100% of our researchers will relate to their rights for open access for every single publication.
The policy has been developed by the University’s Committee for Publishing with representatives from all faculties, central research coordination and the libraries. Consultation and preparation of decisions were handled by Forum on Research, a reference and working group which answers directly to the vice-chancellor.
The responsibility for meeting the policy (policy item 1, self-archiving) rests with the individual researcher as part of the research process, since they already register bibliographical data (and sometimes full texts) in MUEP. The head of faculty or equivalent is responsible for making sure that the policies are followed at each faculty. The Library and IT Services department is responsible for the support and development of MUEP, as well as tools that support the other parties at the right time in their respective tasks.